SAP Analytics Cloud Schedule Publication

With SAP Analytics Cloud Publication option,  you would be able to schedule a story with recurrence and distribute the same as a PDF/PPT over email to a number of different SAP Analytics Cloud and Non-SAP Analytics Cloud recipients (max. 3 non-SAC users). You can even include a customized message in the email per the schedule and attach a link as well to the view of the story which can be used to check the latest online copy of the story.

You can share the publication with any number of SAP Analytics Cloud users within the tenant and a maximum of three non-SAP Analytics Cloud users.

Create Schedule Publications

  • Open a story and from the File menu , select Schedule Publication option.
    Note: Make sure you open the story in the View Mode. This feature is not available  in Design Mode.
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  • Once the schedule publications dialog box opens, Input the all details as required.

web-management Broadcast Mode
This will deliver copy of story in the selected format (eg pdf or ppt) to all recipient of the view based on scheduler data authorization.

web-management Burst Mode
This will deliver personalized copy of the story in the selected format to each recipient based on recipient’s respective data authorization.

web-management Event Name
Provide a name for schedules

web-management Start Date
Provide start date for schedules. You can add recurrense details as well by selecting the option “Add Recurrence”. Under Recurrence, you can define the recurrence pattern to be hourly, daily, weekly as different options and also the number of times it needs to be repeated including the end of occurrence details.

web-management File Type
Select file type like Pdf or PPT

web-management Email Subject
Provide Email subject.

web-managementEmail Message
Provide Email message which would be sent to the recipents over email.

Include link to story
If you select the checkmark, then the link would be sent along with the mail.

Distribution
Here , you can define the view of the story which needs to be delivered to the recipients. You can  personalise different users or  teams with different views of the same story to be delivered with the help of bookmarks available for stories. If you stories has multiple bookmarks where each of the bookmarks are relevant for different users/teams, you can make use of the same, else create one. The advantage you find with the bookmarks is you can create a unique personalised view by applying different filter options and create views. Click on the Create button.

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View Scheduled Publications

  • You can view the schedule created under the calendar view

  • Go to SAP Analytics Cloud application menu and select calendar, you can see schedules created right there.

  • You can also modified single recurrence schedule to multiple recurrence by selcting the occurrence from the calendar view and on your right side, a new panel opens where you can modify the time and date.

  • When the clock ticks it’s time, the Schedule publication picks the job and creates the publications and send it to the different recipients defined as an attachment over email. The maximum mail delivery size allowed per email including attachment is 15MB

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Advantages

  • Scheduling Publications help you to accomplish repetitive tasks such as sharing a story to a specific set of users at a specific time based on business needs.

  • Accurate and minimal manual intervention.

Vinay Kumar Pillolla

About the Author

Vinay Kumar Pillolla
Senior Software Developer – Delivery

Vinay Kumar Pillolla

About the Author

Vinay Kumar Pillolla
Senior Software Developer – Delivery